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Posted: Tuesday, January 2, 2018 4:58 AM

Department/Office: Business Office Summary: This Accountant position is responsible for reconciling gift contributions, in addition to other assigned accounts and preparing manual, recurring and imported journal entries with attention to detail and accuracy. Works with Development to ensure gifts are properly recorded, categorized and monitored and serves as a central resource for all gift related issues. The accountant is a liaison between the Business Office and Advancement Services in the Alumni Relations & Development (AR&D) Division, with primary reporting to the Business Office and dotted line reporting to Advancement Services (AS), directly to the Senior Director of Advancement Services. Responsible for financial reporting of all contributions. Other responsibilities include assisting with reporting, surveys and annual audit work papers. Duties and Responsibilities: Reconcile/Audit Assigned Accounts: Regularly reconcile assigned balance sheet accounts, including gift/pledge receivables, in coordination with AS. Work closely with other University personnel to understand and communicate any needed action to correct reconciliation and/or processing errors. Prepare & review documentation for all gifts & pledges $25,000 and over. Conduct regular (monthly or bi-monthly) random gift audit checks to ensure compliance with gift processing procedures. Prepare journal entries for various transactions related to account reconciliations and gift processing responsibilities. Offer recommendations as needed to provide for more efficient processes. Cross-Training: Cross-train with other accountants and personnel, providing assistance as needed with assigned reconciliations. This includes but is not limited to loan receivables, bank accounts, sales tax/unclaimed property liabilities and assisting with fixed asset recordkeeping. Prepare journal entries for related transactions. Cross train with gift staff in AS on gift related processes (e,g, gift processors, AS Manager & Sr. Director of AS) and on annual VSE reporting (with AS Manager) and EAB reporting. Surveys, Processes and Audit Workpapers: Assist with research as needed, including but not limited to the following: Donor gift processes, includes applicable steps in creating new accounts, reviewing and reconciling account balances and General ledger accounts for checks to deposit, preparing deposit transmittal and forwarding information to appropriate departments. Provide assistance as needed running reports and processes from various systems including but not limited to Odyssey Tiger Card, Ellucian Colleague's Financial reports (using the reporting tools including Informer or other applications), and serve as backup for Frost Cash Manager. Serve as additional backup for journal entry data input and importing into the general ledger. Review applicable policies and procedures and provide input for revisions as needed. Prepare assigned audit workpapers and backup requested for auditors. Remain knowledgeable of accounting and regulatory requirements, including accounting for gifts and pledges and IRS gift receipting requirements. Prepare documentation for surveys and forward to appropriate personnel for review and transmittal. Other Advancement Related Duties: Maintain all Trinity budgeting/accounting, administration, and registration documentation associated with ARMS (Annual Registration Management Service) state 'fundraising' registration process (with Admin. Assistance support). Assist Sr. Director of Adv. Services in ongoing education of faculty/staff/donors in understanding Trinity policies as they relate to administering current 'Gift Acceptance Policies' while serving as a liaison between AR&D and Business Office on these topics. Assist/Facilitate all 'seed' and 'undesignated holding' account creations and oversee process to completion (e.g. either fully funding or dissolving accounts or transferring funds to new or existing accounts). Experience Required: Required: One to two years of accounting experience; Working knowledge of personal computers, including Microsoft Office (spreadsheets and word processing) and web-based email/calendar; Financial reporting experience Preferred: Higher education or non-profit experience; Ellucian's Colleague software Skills Preferred: Strong analytical skills. Must possess excellent math and computational skills. Ability to work with accuracy and attention to detail. Excellent oral and written communication skills. Ability to work well with others. Education Requirements: Bachelor's Degree in Accounting or related field. Physical Demands and Working Conditions: Work is completed in an office environment. The job consists of daily and monthly deadlines. Overtime is required during peak periods which include year-end, audit, and other special projects. Physical demands are light. Some of the activities involved are lifting boxes of computer paper, equipment, monthly reports, and boxed files which are stored in storage room. All lifting is less than 50 pounds. Filing will require some stooping and the use of a ladder for files above the head. Occasionally, the incumbent will be required to pick up or deliver information to an off campus office. How to apply: Submit a cover letter, resume and a list of three professional references to: Human Resources Phone: 210-999-7507; Fax: 210-999-7542 Trinity University One Trinity Place San Antonio TX 78212

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Company: Trinity University

• Location: San Antonio

• Post ID: 34761662 sanantonio is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018